Automated Employee Onboarding
Structured onboarding process with 50+ automated steps for a perfect employee experience
Automation Workflow
How automated onboarding works step by step
Before vs. After
| Aspekt | Before | After |
|---|---|---|
| Admin Time | 15 hours per new hire | 1.5 hours per new hire |
| IT Setup | Takes days | Ready on Day 1 |
| Probation Turnover | 25% | 5% |
| Onboarding Plan | No structured plan | Personal 90-day plan |
The Challenge
Every new hire often means weeks of chaos. HR creates contracts manually, IT needs days for laptop setup and access credentials, the hiring department often doesn't even know someone new is starting. Excel checklists go unmaintained, important steps are forgotten. New colleagues sit at an empty desk on their first day without a laptop, without email access, without orientation. Onboarding stretches over months because training isn't coordinated. Every third new employee considers quitting within the first two weeks - solely because of the chaotic start. The employer brand suffers, probation period turnover sits at 25%. HR spends 15 hours per new hire just on administrative tasks.
Our Solution
A fully automated onboarding workflow coordinates all involved departments from the moment the contract is signed. The system automatically creates all necessary accounts, schedules IT equipment orders, arranges training, and informs all stakeholders. Every new employee receives a personalized onboarding portal with tasks, resources, and contacts. Automatic reminders ensure nothing is forgotten. Managers receive regular status updates. The HR department has an overview of all ongoing onboardings at any time. DocuSign digitizes all signatures, Slack coordinates communication, and Personio serves as the central HR data source.
Key Features
Automatic Account Creation
Email, Slack, Jira, Google Workspace - all access is automatically created and configured as soon as the contract is signed
Personal Onboarding Portal
Every new employee receives an individual portal with tasks, training, documents, and contacts for the first 90 days
Stakeholder Coordination
HR, IT, department, and manager are automatically informed and receive their specific tasks at the right time
Real-Time Progress Tracking
Dashboard shows the status of all onboardings, open tasks, and potential bottlenecks for proactive management
Results
90% less admin effort, probation turnover dropped from 25% to 5%
Integrations
Seamless connection to your existing infrastructure
Personio
HR SystemCentral data source for all employee information and contract data
Google Workspace / Microsoft 365
Productivity SuiteAutomatic account creation with correct permissions and group memberships
Slack
CommunicationTeam notifications, manager reminders, and new employee welcome messages
Jira
IT TicketingAutomatic IT tickets for equipment ordering and system setup